Interior Design Proposal Template + Filled Example

An interior design proposal should make five things easy to find: the client's goal, your design direction, what you will deliver, when it will be ready, and what it will cost. Start with the editable template below, then use the filled example to see how the written scope and visuals fit together.

Free interior design proposal template

Download the editable proposal template (.docx)

No email or account required. Open it in Word, Google Docs or another compatible editor, replace the bracketed fields, and add your own images. Keep a working copy and export a PDF when the proposal is ready to share.

1. Project summary: client, room, goals and the decision this proposal supports.
2. Visual direction: source image, proposed concept and a short material palette.
3. Scope and deliverables: rooms, number of views, drawings, sourcing and revision rounds.
4. Timeline: milestones, client feedback dates and dependencies.
5. Fees and approval: design fee, purchasing budget, payment stages and next step.

Filled example: a warmer living room

This is an illustrative proposal, not a client case study. The sample fee and timeline show how to write the document; they are not pricing recommendations.

Project summary

Project: living-room concept refresh for the Morgan household.
Goal: explore a lighter palette and oak furniture while keeping the seating arrangement and window openings as the design starting point. The client needs to choose a visual direction before selecting individual products.

Visual direction and render board

The board pairs a starting view with a lighter concept from MoldaSpace's existing example gallery. Put a caption under each image so the client knows which is the reference and which is a proposed direction.

Material direction: pale neutral paint, light oak furniture, soft woven upholstery and a low-contrast rug. These images communicate a concept. Confirm dimensions, finishes and exact products separately; an AI image can change details that were not requested.

Create visuals for your proposal with MoldaSpace. Start with your own room photo or model-view image, then place the reviewed output beside the source.

Scope and deliverables

• One living-room concept board with an annotated material palette.
• Two visual directions from the same starting view; one selected direction developed further.
• One preliminary sourcing list with product links, approximate dimensions and availability notes.
• Two rounds of consolidated feedback on the selected concept.
• One final PDF presentation containing the approved direction and sourcing list.

Exclusions: measured surveys, construction drawings, structural changes, purchasing, installation and site supervision. Additional rooms or revisions need a separate scope and fee agreement.

Timeline and client inputs

Illustrative schedule after the project is confirmed

Stage	Deliverable	Client input
Week 1	Brief and two visual directions	Room photos, dimensions, budget and preferences
Week 2	Selected concept and first revision	One consolidated feedback list
Week 3	Second revision and final PDF	Approval of the selected direction

Dates depend on receiving the agreed inputs and feedback. Record any change to the schedule before promising a new delivery date.

Fees and next step

Illustrative design fee: $1,200, split into $600 to begin and $600 before final delivery. Furniture, materials, shipping and installation are outside this example fee. List any applicable taxes separately in your own proposal.

Next step: confirm the scope, chosen package and proposed start date. Record the client's approval and use your normal agreement and invoicing process before starting work.

How to adapt the template to your project

1. Write the brief before choosing images. Name the client's problem: more storage, a clearer circulation route, a different atmosphere or a room that serves two uses.
2. Keep comparable views. Use the same starting image when exploring material directions. A changed camera angle can make two options harder to judge.
3. Describe the decision beside the visual. “Choose the light-oak direction” is more useful than “Let us know what you think.”
4. Count the deliverables. Say how many rooms, concepts, views and revisions are included.
5. Separate the design fee from the purchasing budget. Avoid leaving the client to infer which costs the total includes.

For the image workflow, follow our photorealistic rendering guide. If you already work in SketchUp, start with the SketchUp rendering workflow.

Choose a document workflow that fits

A document editor is enough for a simple proposal: replace the template fields, insert your render board and export a PDF. If you also need signature collection, reminders or connected invoicing, evaluate a proposal platform against those specific needs. A free template does not necessarily include free sending, signatures or payment processing.

MoldaSpace supplies the visual concepts. Assemble the proposal in your document editor and keep your scope, pricing and client approvals in your existing business workflow. See how renders fit a design proposal.

Before you send: proposal checklist

• The client, project address and rooms match the brief.
• Every image is labeled as a reference or proposed concept.
• Deliverables, exclusions and revision rounds are specific.
• The schedule includes client input and feedback dates.
• The fee, purchasing budget and payment stages are separate.
• The client can see one clear next step.

Common questions

Can I edit the template in Google Docs?

Yes. Download the DOCX, upload it to Drive and open it with Google Docs. Replace the placeholders and check the layout after adding your images.

How many renders belong in a proposal?

Use enough to support the decision. A starting view and one or two clearly different concepts are a useful starting point for a single room. Add more views when they explain a layout or feature the first view cannot show.

Should the proposal include exact furniture specifications?

State which selections are concepts and which are confirmed products. If sourcing is included, provide a separate list with the dimensions and product references the client needs to review.

Create the first visual for your proposal, then add it to the editable template with a caption explaining the decision it supports.